26 Jan 2008
Last week I finally got around to upgrading to Adobe CS3 and I love the new user interface and could go on and on about all the great improvements but unfortunately, it’s not all peaches and cream. During the production of InDesign CS3, it seems that a crucial 3rd-party plug-in called InBooklet SE was removed from the market because its maker had been purchased by Quark, Adobe’s key competitor in the document publishing market. Quark’s decision to discontinue the development of InBooklet SE was the business equivalent of kicking Adobe in the nuts.
But you came here for a way to fix your problem didn’t you?!
I’m going to give you a way to create a properly imposed PDF version of your InDesign document, without using anyone else’s plug-ins or scripts. It’s an entirely Adobe-based solution and while it doesn’t provide an editable InDesign imposition, it’s a very good solution that should benefit a good number of users. Are you ready?
Users of InDesign CS2 had an item in the File menu called “InBooklet SE…” located under the File menu. In the CS3 version of InDesign you’ll find an item named “Print Booklet…” in the same location. (see image below)
Now take a look at the dialog box from CS2 InBooklet SE:
and compare it to the dialog box from CS3′s new “Make Booklet” wizard:
Did you notice something missing?
That’s right, there’s no option to create a new document from the imposition.
Besides offering the designer the ability to print a properly imposed version of their document, InBooklet SE’s “killer feature” was that it provided the user with the ability to create a brand new InDesign document with the page order permanently rearranged for imposition. In my situation, I would use the new document to export a correctly imposed PDF for my admin staff so that they could print company documents on demand. This workflow eliminated the need for the company to purchase a second license for InDesign, protecting original documents from untrained users.
It was a shock to discover that InDesign CS3 had lost its ability to create new documents based on the new imposed page order and I spent some time searching the internet for a solution to this problem. The only solution I could find online to combat this missing feature is a script written by Stephen Carlsen (available for download from his website), which examines your document, determines the correct imposition order for the pages, “cooks” a PDF of each of the pages in the InDesign document, and reassembles those solitary PDF page snaps in sorted order into a new InDesign document.
It’s a nice little script and I give kudos to Stephen for tackling a way to work around Adobe’s infuriating gaffe, but it’s an extremely inelegant solution to the problem and it fails to generate correct output if you use section breaks… and honestly, who doesn’t use section breaks?
But there is a more elegant way to achieve the result you’re seeking and it’s easy to do, as long as you also own a licensed version of Adobe Acrobat Professional!!
While you have the “Make Booklet…” wizard open click the button which reads “Print Settings…”, located along the lower edge of the dialog box.
This will call up the traditional InDesign Print dialog box (see next image).
Click on the pop-up list of available printers, at the top of this dialog box.
Next, click the button labeled “Printer…” along the bottom edge and yet another dialog box will pop up, but this one should look familiar to regular users of InDesign as it’s the regular old printer dialog box you normally see when printing less complex documents.
Select either “Adobe PDF 8.0″ or “Adobe PDF 7.0″ from that list to use as a virtual printer (whether you have either of these options available to you depends entirely upon your installation of Acrobat).
Next, click “Print” and you’ll be asked to select a location on your computer where the Acrobat virtual printer can save the file you’re about to create…
after you select a location click the “Save” button in the lower right of that dialog box.
Now you’re back down to the InDesign Print dialog box and almost done…just click the “OK” button.
Finally, you’re returned to the original “Print Booklet” menu, and it’s time to actually CREATE your PDF document!
Just click the “Print” button in the “Print Booklet” menu and InDesign will spool the print file off to the Acrobat Distiller engine and in no time at all you’ll be awash in a sea of properly imposed PDFs!!
Ta Da!!! A properly imposed PDF file!!!
Now all you need to do is to print your document in “duplex” mode on your printer/copier, a process that varies between manufacturers and is far beyond my ability to lend assistance. However, I can do one thing for you, and that’s to remind you to tell your output device not to scale the artwork to fit your page in Adobe Acrobat. Need some help with doing that? Read my article on “How To Make Adobe Acrobat Stop Printing the Wrong Size“.
I hope all of this helps you!??
I wish that I’d been smart enough to figure this out long before now, back when I was using CS2, because there was really no need (in my particular situation) to create a new InDesign document with the pages rearranged for imposition. From now on I’ll only need to use one InDesign document.
Sure would be nice if Adobe would create a shortcut for this… hmmm, I wonder if you can make an action to do all of this for you?
Thanks for all the comments folks!
[tags]Adobe, InDesign, CS2, CS3, InBooklet, SE, Quark, imposition, rearrange, pages, create, new, document, plug-in, plugin, script, print, printing, solution, workaround[/tags]